Meeting Room Request

We kindly ask you to read the information below carefully, before proceeding with the Meeting Room Request Form via the link at the bottom of this page.

Meeting room facilities

The organiser offers various meeting rooms at the Stockholmsmässan and the Scandic Talk Hotel. Please note that the allocation of meeting rooms will be arranged according to the availability and suitability of the individual meetings. Individual requests will be considered wherever possible.

Set-up styles

Most meeting rooms can be set-up in the following styles:

U-Shape

Boardroom

Classroom

Theatre

Additional charges for set-up changes may apply.
Please note that not all seating requests can be accommodated.

Technical equipment

Please indicate your technical requirements with your meeting room request. Various options for technical installations will be available for rent in your meeting room.
A video projector and screen or an LCD screen is included in the room rental fee.

Catering

Once you have received a confirmation for your room booking, you can place your catering order directly with the catering service. Contact details are included in the room booking confirmation.

Please note that catering only can be ordered AFTER you have received your room booking confirmation. Nevertheless, be advised to order F&B well ahead the congress to guarantee that all orders can be provided as requested.

Prices

Room rental prices depend on the size of the room. We will consider the details of your room needs in our allocation and will send you an offer.

Rules and Regulations

The following rules and regulations apply for any meeting planned during ECTRIMS 2019:

  • Access Times:
    The official opening hours for the meeting rooms are between 07.00 - 20.00h. If you require access to your meeting room after 20.00h, please contact the Congress Secretariat, meetingroom.ectrims[at]congrex.com.
    Access to the Stockholmsmässan and the meeting rooms is not possible before 07.00h.

  • Restrictions to the type and size of meetings:
    During the official congress days the meeting rooms can only be used for company internal meetings or meetings which are “on invitation only”.

    Between 07.30h and 19.30h all meetings are restricted to a maximum of 50 persons.

    Meetings with more than 50 persons are only possible outside the official programme between following hours:

    Wednesday, 11 September 2019 07.00 - 08.00h and 19.30 - 22.00h
    Thursday, 12 September 2019 07.00 - 07.30h and 19.30 - 22.00h
    Friday, 13 September 2019 07.00 - 07.30h


    This rule does not apply to the pre-congress days, Monday 9 September 2019 and Tuesday 10 September 2019.

    All meetings must be approved by the Congress Secretariat (Congrex Switzerland Ltd). This applies to meetings held in the congress venue as well as any other venue within the host city. In particular, company sponsored symposia which are open to all participants are not allowed; with the exception of the official "Satellite Symposia" which are part of the congress programme.

  • Social activities:
    No social activities are allowed in parallel to the ECTRIMS 2019 congress hours.
    Therefore, please foresee to organise the company activities on Wednesday, Thursday and/or Friday evenings outside of the following congress hours:

    Wednesday, 11 September 2019 08.00 - 19.30
    Thursday, 12 September 2019 07.30 - 19.30
    Friday, 13 September 2019 07.30 - 18.00